Governance
Notary services are offered during regular library hours at the Dix Hills building. The Library makes no guarantees or warranties concerning the availability of notaries at any given time. Thus, appointments are recommended. Notary Services are typically available by appointment on Mondays between 10 AM - 11:30 AM (DH), Tuesdays between 10 AM - 11:30 AM (DH) and 6:30 PM - 8:00 PM (M), Wednesdays between 10 AM - 11:30 AM (DH), Thursdays between 2:30 PM - 4 PM (DH) and Fridays between 2:30 PM-4 PM (DH).
HALF HOLLOW HILLS COMMUNITY LIBRARY NOTARY SERVICES POLICY
Half Hollow Hills Community Library (“Library”) employees who hold a valid New York State Notary license are available on-site to provide notary services to patrons who visit the library.
Library notary publics are required to follow all New York State and applicable local laws and regulations governing notary services.
The Library will pay the cost of training for Library staff to become a notary public and to maintain their license.
Notary services are available to patrons who visit the Library, subject to the following parameters:
- Notary services are offered during regular Library hours. The Library makes no guarantees or warrantees concerning the availability of notaries at any given time. Thus, appointments are recommended. Otherwise, notary service is on a first-come-first-serve basis
- A patron may be limited to 2 notarizations per day. A notarization consists of one signature and one stamp.
- The Library does not charge for a notarization.
- Any patron utilizing the Library’s notary services must personally appear, present a valid New York State driver’s license or other government-issued photo identification (e.g., passport or State-issued identification card).
- Patrons seeking to use the Library notary service must sign before the notary public. Library notaries will not notarize pre-signed documents.
- The Library’s notary service is not available for deeds, and other real estate documents (i.e., mortgages and satisfactions of mortgages), wills, living wills, trusts, codicils, powers of attorney or depositions.
- Library notaries will not act as affiants for the purposes of executing affidavits of comparison, or the like. Library notaries complete notarial certificates using their official notary stamp and signature.
- The Library will not provide witnesses, and witnesses may not be solicited from other staff members or patrons using the Library. In order to serve as a witness, the witness must personally know the person whose document is being notarized and must be in possession of valid New York State driver’s license or other government-issued photo identification.
- Documents in any language other than English will not be notarized at the Library.
- The person seeking to utilize this service must be able to communicate with the notary. Translators are not permitted.
- Library notary publics are not attorneys licensed to practice law, and they may not give legal advice.
- The Notary may refuse to provide notary services if they have a conflict of interest, are a party to the document, or have reason to believe that the document is false, misleading or fraudulent.
- In its discretion, the Library reserves its right to decline to provide notary services to a patron.
- By using the Library notary services, patrons acknowledge that the Library and the individual notary public are not liable for any damages or losses incurred as a result of the notary services provided. The Library and the notary public are not responsible for the content or legality of the document being notarized.
Approved by Board of Trustees: 5/16/22
Amended on: 6/21/23